Peer Group Visits
Designed to be the antithesis of an accreditation review, Peer Group Visits facilitate the sharing of best practices and success stories, and allow the participants to learn from comparable institutions for the benefit of the participant’s institution and the business leadership.
- The cost of traveling to peer institutions is far outweighed by the benefits gained from visiting other campuses and bringing home valuable ideas for your own institution.
- ABACC can facilitate this process for you, recruiting willing participants, providing sample documents and resources, and assisting the host school in creating a successful visit.
- Peer Group Visits are open to all levels of business administration including chief financial officers, controllers, and business managers and is open to other sub-groups including financial aid directors, physical plant administrators, information technology directors, and others.
- One “Aspiration Team Member” may be allowed per visit ( at the discretion of the Peer Group Members ). This person may be interested in visiting a particular group of campuses but may not feel they could provide a similar situation and therefore would attend the campus visits, but not host their own visit.
Forms & Downloads
Who pays for these visits?
- TRAVEL - Each team member arranges and covers their own travel expense.
- LODGING - Each team member covers their own lodging expense, unless the host school decides to provide on-campus / conference center housing.
- TRANSPORTATION - The host school should arrange and cover the expense of transportation during the visit. Each team member should arrange and cover their own transportation to and from the institution. The host school may opt to make their own transportation arrangements to / from the local airport, in which case the host school should cover that expense.
- MEALS - Each team member covers their own meal expenses while traveling and at any restaurants during the visit. The host school covers the expense of any on-campus meals. It is recommended that the host school arrange at least one on-campus meal in the student dining hall during the visit
Host school "To Do" list
For a printable version of the following, click here: Host School Todo List - pdf
- Confirm agenda and discussions, as agreed upon by the participants.
- Reserve meeting space that is quiet and conducive to the discussion. The space should be private and allow for worry-free conversation.
- Arrange for a campus tour.
- Prepare a notebook of materials including agenda, sample documents related to discussions, campus map, organizational chart, and other agreed upon resources. It is also helpful to provide an electronic version of all handouts.
- Recommend preferred airport to participants.
- Recommend local lodging accommodations and transportation services to / from the airport / institution.
- Obtain itineraries from all participants in case issues arise where you need to make contact.
- Arrange for meals. It is recommended each host school provide at least one on-campus meal in the student dining hall. Host school should cover the expense of all on-campus meals. Participants should cover their own off-campus meals. It is recommended, if agreeable to all participants, to make arrangements for one dinner or outing with local flavor, if time allows.
- Arrange for refreshment break beverages and snacks throughout the visit.
- Provide contact phone numbers ( during / after hours ) to all participants.
Possible discussion ideas
- Master planning
- Strategic planning
- Board reporting / dashboard indicators
- Unique campus issues - "what's different about us"
- Internal / external financial reporting
- Employee evaluation processes / forms
- Business office policies and proceedures / manuals
- Faculty / staff policies and proceedures / manuals
- Most helpful organizations - "where I go when I need something"
- Benchmarking / reporting
- Responses to recent regulatory issues
- Job descriptions
- Institutional organization
- Investment management and policies
- Debt management and policies
- Internal control processes and policies
- Deferred maintenance policies, schedules, and plans
- Budget processes and guidelines
- Emergency response procedures and manuals
- And more!